How to Integrate Calendly with Google Calendar

Calendly and Google Calendar are two powerful scheduling tools that can streamline your day-to-day activities when used together. Calendly is a popular online scheduling platform that allows you to share your availability with others and let them book appointments directly into your calendar. Google Calendar, on the other hand, is a widely used time management tool that helps you organize your events, meetings, and tasks in one place.

By integrating Calendly with Google Calendar, you can enjoy the best of both worlds, the convenience of Calendly’s scheduling features combined with Google Calendar’s comprehensive calendar management capabilities. This integration eliminates the need for manual data entry, reduces the risk of double bookings, and ensures that your schedules are always up-to-date across both platforms.

What is Calendly?

What is Calendly?

Calendly is cloud-based software that provides a simple yet powerful way to schedule meetings without back-and-forth emails. It allows you to set up your availability, share your scheduling link with your contacts, and have them book time on your calendar without manual interference.

The beauty of Calendly lies in its customizable meeting types, which can include different durations, locations, and participants, all set within your parameters. With built-in notifications, you’ll know when someone schedules a meeting, when they reschedule or cancel, and when the meeting is about to start.

What is Google Calendar?

Google Calendar is a time-management and scheduling calendar service developed by Google. It provides users with a scalable way to organize events, reminders, and appointments that can be seamlessly accessible across devices.

With features like color coding, smart scheduling assistance, and sharing capabilities, Google Calendar ensures that you never miss an important event. You can view multiple calendars at once, including those from other Google accounts, and it even integrates with other Google services like Gmail.

Why Integrate Calendly with Google Calendar?

Why Integrate Calendly with Google Calendar?

The integration of Calendly with Google Calendar is a game-changer for those who prize efficiency. It not only makes scheduling easier but also ensures that your calendar is always up-to-date and reflective of your actual availability.

By linking these two tools, you can bid farewell to double bookings, guard against over-scheduling, and provide a delightful scheduling experience for your invitees. The integration lets Calendly automatically block times from your Google Calendar when appointments are scheduled, and if you need to reschedule, the changes are reflected in real time.

Streamlined Scheduling: Calendly integrates with Google Calendar to check your availability and prevent double bookings, allowing you to share your link without manual cross-checking.

Real-Time Updates: Any changes in Google Calendar, like event modifications or deletions, are instantly updated in Calendly to keep booking slots accurate and reduce scheduling conflicts.

Enhanced Accessibility: Manage your schedule and meetings through Google Calendar and Calendly, accessible from any device, ensuring visibility and control wherever you are.

Customization and Control: Use Calendly’s flexible settings within Google Calendar to personalize meeting types and durations to fit your needs, syncing automatically.

Automated Notifications and Reminders: The combination of both platforms enhances reminders and notifications, ensuring you and your attendees are well-prepared for meetings and improving communication efficiency.

Setting Up the Calendly and Google Calendar Integration

Setting Up the Calendly and Google Calendar Integration

Before you can start using Calendly and Google Calendar together, you’ll need to establish a connection between the two platforms. This process is straightforward and can be completed in just a few simple steps.

Create a Calendly Account

If you haven’t already, sign up for a Calendly account by visiting their website and following the prompts. Depending on your needs, you can choose from their free plan or one of their paid plans.

Connect Your Google Account with Calendly

Once you’ve created your Calendly account (or if you already have one), follow these steps to connect your Google account:

  1. Log in to your Calendly account and navigate to the “Settings” section.
  2. Scroll down to the “Calendar Connections” section and click on “Google Calendar.
  3. Click the “Connect” button next to Google Calendar.
  4. A pop-up window will appear, prompting you to sign in to your Google account. Enter your credentials and grant Calendly the necessary permissions to access your Google Calendar.

After completing these steps, your Google account will be successfully connected to Calendly, allowing the two platforms to communicate and sync your schedule seamlessly.


At Axis Consulting, we understand the importance of efficient time management and seamless scheduling for our clients and our team. That’s why we highly recommend integrating Calendly with Google Calendar – a powerful combination that can streamline your scheduling processes and provide a professional, user-friendly experience for all parties involved.

Throughout this comprehensive guide, we’ve explored the step-by-step process of setting up the Calendly-Google Calendar integration, configuring event types and settings, sharing scheduling links, and optimizing the connection for your specific needs. We’ve also covered troubleshooting techniques and best practices to help you get the most out of this powerful integration.


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