Calendly and HubSpot Meetings Scheduler are the two most popular and efficient meeting scheduler solutions tools. Calendly is known for its simplicity and easier integrations, and HubSpot Meetings provides a more comprehensive CRM-linked scheduling experience. But which one is the best fit for your team? Let’s compare to determine which tool is suitable for your business or team.
Overview of Calendly vs. HubSpot Meetings
Both Calendly and HubSpot Meetings serve the same fundamental purpose of booking meetings. But these meeting scheduling software work differently.
Calendly
Calendly is a widely used meeting scheduling software. This tool is straightforward, user-friendly, and integrates with major calendar platforms such as Google Calendar, Outlook, and Office 365. Users can establish availability, and share booking links. It is ideal for small teams, freelancers, and professionals who need an easy-to-use scheduling solution.
Key Features of Calendly
Scheduling meetings can be a hassle, but Calendly makes it effortless. With a few clicks, you can schedule meetings efficiently. So, what features make it seamless?
- Minimal setup is required for quick implementation.
- Clean and intuitive user interface for easy scheduling and managing appointments.
- Shareable scheduling link for effortless booking.
- Automated reminders and notifications to reduce no-shows.
- Ability to set buffer times between meetings for better time management.
- Integration with Google Calendar, Office 365, and Outlook.
- Automated scheduling tools to minimize email exchanges.
- Round-robin and collective event scheduling for teams.
- Payment processing integrations with Stripe and PayPal.
- Customizable booking pages to align with brand identity.
HubSpot
HubSpot Meetings is part of the HubSpot ecosystem. To facilitate appointment scheduling for sales and service teams, you need to integrate it with HubSpot CRM. What are the other features that should be in the priority lists?
Key Features of HubSpot Meetings
HubSpot Meetings is also user-friendly, but there are other features that make users choose this tool over any other.
- Native integration with HubSpot CRM for efficient client management.
- Requires a HubSpot CRM account for full functionality.
- More advanced setup process compared to standalone schedulers.
- HubSpot calendar integration with Google and Office 365.
- Automated meeting booking based on availability.
- Round-robin and group scheduling for team-based meetings.
- Robust scheduling options with CRM connectivity to manage client interactions.
- Ability to embed meeting links in email campaigns for seamless scheduling.
- Automated follow-up tasks for sales and marketing teams to enhance productivity.
- Synchronization of meeting activity with sales pipelines and contact records.
- Custom meeting links for personalized scheduling.
Integrations and Compatibility
Businesses use multiple tools every day, and smooth integration makes work easier. In fact, 73% of companies rely on different software to stay productive. Connecting calendars, automating tasks, and managing customers efficiently save time and effort. Calendly and HubSpot Meetings integrate with popular apps to simplify scheduling and improve workflow.
Calendly Integrations
Calendly works with over 100 popular tools, making scheduling and business workflows easier. What other tools can be integrated with Calendly?
Calendar Apps: Google Calendar, Outlook, Office 365
Video Conferencing: Zoom, Microsoft Teams, Google Meet
Automation & Workflows: Zapier
Payment Processing: Stripe, PayPal
CRM & Sales Tools: Salesforce, HubSpot, and other CRM platforms
Email Marketing: Mailchimp, ActiveCampaign, and other email tools
HubSpot Meetings Integrations
HubSpot Meetings connects with over 50 tools to simplify scheduling and sales processes. HubSpot’s Sales, Service, and Marketing Hubs stay in sync for teams. What other tools can integrated with HubSpot?
HubSpot Ecosystem: Sales Hub, Service Hub, Marketing Hub
Calendar Apps: Google Calendar, Outlook
Video Conferencing: Zoom, Microsoft Teams
CRM & Sales Tools: Salesforce and other CRM platforms
Scheduling Features Comparison
| Feature | Calendly | HubSpot Meetings |
|---|---|---|
| Free Plan | ✅ Yes | ✅ Yes |
| CRM Integration | ❌ No | ✅ Yes |
| Custom Meeting Links | ✅ Yes | ✅ Yes |
| Team Scheduling | ✅ Yes | ✅ Yes |
| Round-Robin Scheduling | ✅ Yes | ✅ Yes |
| Automated Workflows | ✅ Yes | ✅ Yes |
| Email Reminders | ✅ Yes | ✅ Yes |
| Multiple Calendar Connections | ✅ Yes | ✅ Yes |
| Embedded Booking Widget | ✅ Yes | ✅ Yes |
Customization Options with Pricing
Customization makes tools more useful, and 80% of customers prefer personalized experiences. Businesses can adjust settings to match their needs, from branded booking pages to automated workflows. Calendly and HubSpot Meetings offer flexible options to make scheduling easier and more professional.
Calendly: Flexible Customization
Calendly allows users to personalize their booking page to match their branding.
- Custom meeting types
- Personalized scheduling pages
- Automated workflows and reminders
- Configurable availability settings
- Custom branding options for professional appearance
Calendly Pricing
Free Plan – Basic scheduling
Essentials ($10/month) – Customizations and integrations
Professional ($15/month) – Advanced automation
Teams ($20/month) – Team scheduling and analytics
Enterprise ($30/month) – Advanced security and admin controls
HubSpot Meetings: CRM-Powered Customization
HubSpot Meetings takes customization to another level by integrating scheduling with sales pipelines and marketing campaigns.
- CRM-connected meeting workflows
- Contact and lead tracking
- Automated follow-up actions
- Meeting data syncing with sales pipeline stages
- Custom email sequences for pre- and post-meeting engagement
HubSpot Meetings Pricing
Free Plan – Limited scheduling options
Starter ($18/month) – Basic CRM features
Professional ($450/month) – Advanced CRM and automation
Enterprise ($1,200/month) – Full-featured HubSpot suite with analytics and custom reporting
Calendly vs. HubSpot Meetings: Which One is the Best Choice for Your Team?
Choose Calendly If:
- You need a simple, user-friendly scheduler
- You prefer lower pricing with strong integrations
- You don’t require a CRM-linked meeting tool
- Your focus is on individual scheduling or small team collaboration
Choose HubSpot Meetings If:
- You use HubSpot CRM for sales and marketing
- You need advanced lead tracking and contact management
- You want a full suite of business automation tools
- Your business relies on automated lead nurturing and sales funnel tracking
Final Verdict
Both tools have different strengths, so the best choice depends on your needs. Calendly is simple and flexible, perfect for standalone scheduling. HubSpot Meetings works best for teams using HubSpot CRM for sales and marketing automation. If you want an easy scheduler, go with Calendly. If you need deep CRM integration, HubSpot Meetings is the better option. For expert advice, consult Axis Consulting.
Frequently Asked Questions (FAQs)
Is Calendly free to use?
Yes, Calendly offers a free plan with basic scheduling, used by over 10 million people worldwide.
Does HubSpot Meetings require a HubSpot CRM subscription?
Yes, you need a HubSpot account since it’s designed to work within HubSpot’s CRM ecosystem.
Which tool is better for sales teams?
HubSpot Meetings is ideal for sales teams, with built-in CRM integration and lead tracking, helping businesses increase conversions by up to 30%.
Can I integrate Calendly with my CRM?
Yes, but you may need third-party tools like Zapier, which connects over 6,000 apps, to sync Calendly with your CRM.
Which tool offers better customization?
HubSpot Meetings allows deeper CRM-connected workflows, while Calendly offers more flexible, standalone customization for businesses of all sizes.