How much is Pipedrive depends on your plan, your billing cycle, and your seat count. Monthly billing gives flexibility and a higher per-seat price. Annual billing lowers the effective price per user and works best when you will use the CRM for a full year.
Many small teams choose Advanced or Professional tiers because they bundle email sync, workflow automation, and reporting, which help close deals faster. Prices and offers can change, so always check the official pricing page before you buy.
Fast Monthly vs Annual Costs Comparison
| Factor | Monthly billing | Annual billing |
|---|---|---|
| Flexibility | High - add or remove seats month to month | Lower - commit for 12 months |
| Effective price per user | Higher | Lower |
| Cash flow | Spread monthly | One payment for the year |
| Price lock | Month to month | Locked for the term |
| Best for | Pilots, seasonal teams, fast changes | Stable teams, budget planning, savings |
Pipedrive Pricing 2026 Plans and Per-User Costs
Pipedrive Pricing 2026 follows a simple per-user, per-month license model. Plans scale from Essential to Enterprise. Essential focuses on core pipeline and activity tracking for starters.
Advanced adds email sync, templates, and workflow automation for busy founders and small teams. Professional unlocks revenue forecasting and custom reporting for managers. Power improves roles and permissions for larger teams.
Enterprise extends support, security, and onboarding for organizations that need single sign-on and strict controls. All plans include cloud CRM access, contact management, and mobile apps, with unlimited deals and custom pipelines in most cases.
Pipedrive uses transparent pricing with a clear billing cycle. If you choose a monthly plan, you’ll pay a higher rate, but you can cancel at the end of the term. If you choose the annual option, you reduce the effective monthly price and commit to the whole year. That structure is common across CRM software and makes budget planning easier for finance teams.
Pipedrive Monthly Pricing: When Flexible Billing Makes Sense
Monthly billing is ideal when your team size changes frequently or you need a longer pilot period after the free trial.
New agencies testing pipeline management can start monthly to learn the tool before a longer commitment. Seasonal sales teams that ramp seats up and down find monthly billing helpful because you can add users for a short time and then remove them when the season ends. Cash flow can also be a factor. Paying monthly spreads the cost instead of a larger one-time annual payment, which can help very early-stage startups.
The tradeoff is a higher price per seat. If you keep seats active for many months, the total spend will usually exceed the annual option. Teams that know they will use Pipedrive for the full year often switch to annual after the first month or two of testing.
Pipedrive Annual Pricing: How Much You Save Each Year?
Annual billing typically lowers the effective monthly price by a double-digit percentage. That discount compounds across multiple seats and across twelve months.
A simple way to think about savings is to compare the posted monthly rate to the posted annual equivalent for the same plan. If the monthly rate is higher by about 20 to 30 percent, the annual plan can save a meaningful amount across a full team.
Imagine a plan where monthly billing is priced at a higher rate while annual billing lists a lower per-user equivalent. A single seat on monthly billing over twelve months costs a higher number times twelve. The same single seat on annual billing costs the lower equivalent times twelve. The difference is your per-seat saving. Now multiply by your seat count to see the yearly impact.
Annual billing also reduces admin effort because renewals happen once per year. Many companies prefer annual invoices for accounting and for purchase order workflows. You also get a form of price lock for the paid term, which can help with forecasting.
Annual Savings Examples for the Advanced plan
The posted monthly rate is $34.90. The annual equivalent is $24.90 per user per month. Savings per user is $10 each month or $120 over 12 months.
| Seats | 12 months at a monthly rate | 12 months at annual equivalent | Annual saving |
|---|---|---|---|
| 1 | $418.80 | $298.80 | $120.00 |
| 3 | $1,256.40 | $896.40 | $360.00 |
| 5 | $2,094.00 | $1,494.00 | $600.00 |
| 10 | $4,188.00 | $2,988.00 | $1,200.00 |
Real Cost Scenarios: Solo, Five Seats, Twenty Seats
A solo founder often needs email sync, calendar integration, and simple workflows to follow up with leads. The Advanced plan usually fits this case on annual billing because it keeps the effective per-user price lower while delivering automation. If you still explore your process, start monthly for a few weeks, confirm the workflow builder helps, and then switch to annual to lock in savings.
A five-seat sales squad needs automation rules, group emailing, and strong reporting to coach the team. Professional is a common choice because it includes forecasting, dashboards, and custom fields that clarify performance by stage. On annual billing, the monthly equivalent per user is lower, so the monthly team total is easier on the budget. If you pay monthly for the same five seats, the total climbs, and you can reduce your savings by several hundred dollars over a year.
A twenty-seat scale-up cares about roles, permissions, and manager-level controls. Power often becomes the match because it adds stronger permissions and team management. On annual billing, the effective monthly spend per user is lower, and the savings across twenty seats can be large enough to fund add-ons such as Campaigns or LeadBooster without raising the total budget.
Add-ons That Change the Final Bill
Add-ons affect how much Pipedrive costs each month. Campaigns is Pipedrive’s email marketing module. It is billed as a separate add-on and scales with contact tiers and send volume. It includes templates, scheduling, A/B testing, and analytics so a sales-led team can run basic campaigns without leaving the CRM.
LeadBooster bundles a chatbot, live chat, and web forms that convert site visitors into leads. Web Visitors identifies companies that browse your site so reps can reach out. Caller adds click-to-call features for inside sales. Smart Docs supports quotes, proposals, and eSignatures. Projects add light project tracking, so handoffs after a won deal are smoother.
These options are helpful, but they add to the total cost of ownership. Activate only what you will use every week.
Taxes, Currencies, and Invoices
Your invoice may include VAT or GST based on your region. Companies in the European Union or the United Kingdom often see VAT on the bill. Paying in USD, EUR, or GBP can influence the final amount because exchange rates change.
If you buy in a currency different from your card, your bank may add conversion fees. Keep copies of invoices and receipts for finance, and check if your team needs a purchase order before buying seats.
Upgrades, Downgrades, and Refunds
Seat counts change during the year. When you add seats or move to a higher tier, many vendors apply proration to align charges with your current term.
When you remove seats or downgrade, the change can take effect at the next renewal. Refund rules depend on the vendor’s policy and the timing of your request.
Before you change plans, capture a backup of your data and confirm which features might vanish on a lower tier to avoid losing reports or automation.
Pipedrive Total Cost of Ownership: Simple Calculator Guide
Use this quick method to estimate cost.
- Seats x per user price x months in terms.
- Add Campaigns, LeadBooster, Caller, Projects, Smart Docs, and Web Visitors if needed.
- Add storage overages if your team attaches a large number of files.
- Add VAT or GST if it applies in your region.
- Adjust for currency and potential bank fees.
Example for five seats on Professional annual: 5 x $49.90 x 12 = $2,994 per year before add-ons and taxes.
Pipedrive Cost vs Alternatives
Pipedrive competes with HubSpot, Salesforce, and Zoho CRM. HubSpot is powerful if your marketing team drives the pipeline with complex automation and content. Salesforce is a fit for complex enterprise sales processes with approval flows and territory rules. Zoho CRM offers many features at a lower price, but it can take more time to configure. For sales-first teams that want clean pipeline views and fast setup, Pipedrive’s price-to-value ratio is often strong.
Best Value Picks by Use Case
Startups and solopreneurs get the best value from Advanced because it adds email sync and automation without a heavy price. Agencies and services teams do well on Professional because custom reports and forecasts help manage many deals and handoffs.
Larger teams with strict roles, SSO, and audit needs should consider Power or Enterprise for deeper permissions and support. Pick the plan that removes the most manual work today and upgrade only when you hit clear limits.
How to Save on Pipedrive?
To save money, switch to annual billing once your team size and usage stabilize. Start on the lowest plan that meets your must-have feature list and grow when reports or permissions block you.
Time your purchase around promotions for first-time users. Ask about nonprofit or education discounts if you qualify. Keep add-ons off until a team lead confirms weekly use. These small moves compound into large savings across twelve months.
Contact our expert Pipedrive consultant today for personalized advice on selecting the best plan for your team.
Pricing FAQs
Are campaigns included in the plan price?
Campaigns is a separate add-on that scales with contact tiers and send volume. It includes templates, scheduling, basic A/B testing, and analytics.
What is the price per user per month?
Pipedrive uses per-seat pricing, and the effective per-user price is lower on annual billing than on monthly billing. Check the official pricing page for current numbers.
Can I switch plans without losing data?
You can change plans as your needs evolve. Before downgrading, export your data and review feature differences such as custom reports, automation limits, and permissions so you keep what you need.
Will I pay VAT or other taxes?
Many regions add VAT or GST to invoices. Currency and exchange rates can also change your final charge. Review the checkout page to confirm totals before you buy.
How do add-ons affect my bill?
Add-ons such as LeadBooster, Web Visitors, Caller, Smart Docs, Projects, and Campaigns increase the total cost. Activate only the tools that deliver weekly value for your team.